International Association of Addictions & Offender Counselors

IAAOC Bylaws

ARTICLE I

NAME AND AFFILIATION

The name of this organization shall be the International Association of Addictions and Offender Counselors, abbreviated IAAOC, a Division of the American Counseling Association.

 

ARTICLE II

IDENTITY, VISION, MISSION AND FUNDAMENTAL

PURPOSES

Section 1: Identity.

The International Association of Addictions and Offender Counselors is an organization of counselors who work in substance abuse prevention, substance abuse, other addictions, or the criminal justice fields. It is governed in accordance with the IAAOC Articles of Incorporation, the IAAOC bylaws, the Bylaws of the American Counseling Association, and the Code of Ethics of the American Counseling Association.

Section 2: Vision.

IAAOC’s vision is to be a high quality source organization, which supports treatment research and training regarding counseling persons with addictions and/or offender issues.

Section 3. Mission.

IAAOC’s mission is to provide leadership in and advancement of the fields of addictions and offenders counseling.

Section 4. Fundamental Principles.

In order to fulfill its mission and implement its vision, IAAOC holds the following fundamental purposes:

1. To maintain awareness that we are an organization whose ultimate goal is to provide quality service to our clients;

2. To proactively pursue public policy, attitudes, and goals that affect the members of the International Association of Addictions and Offenders Counselors;

3. To promote ethical and responsible behavior through the Code of Ethics of the American Counseling Association and the appropriate Standards of Practice;

4. To enhance the dissemination of knowledge through publications, conferences, and professional development workshops;

5. To provide support for the development of theory, research, professional practice, and service to clients;

6. To maintain a strong organization that supports its members.

 

ARTICLE III

MEMBERSHIP

Section 1. Membership.

Any person or organization who has an interest in counseling or otherwise working with offender populations or persons with addictions, or whose activities in an educational or training capacity contribute to such work, may become a member of IAAOC by the payment of the membership charge.

Section 1. Types of Memberships

1. Professional Member - a person who has a Master’s degree in counseling, counseling psychology, or closely related field and interest in counseling the addicted and/or offender populations.

2. Regular Member - a person who has an interest in the fields of addictions and/or offender counseling, and whose interests and activities are consistent with those of ACA, but who are not qualified as professional members.

3. New Professional Member - Status is applicable only to current student members who have graduated in the past 12 months. Status is good for one year.

4. Student Member - a student engaged in graduate study in counseling or a closely related field in an accredited institution may be accepted as a student member upon signature of his or her faculty advisor.

5. Retired Member - any person retired from a position in a related counseling area.

Section 3. Rights and Privileges of Members

1. All members of the Association shall have the right to vote on matters coming before the Association.

2. Professional members and Retired members whose education and work history would qualify them to become professional members shall be eligible for election to the office of President-elect and for appointment to the position of representative to the Council for Accreditation of Counseling and Related Educational Programs.

3. All members of the Association shall be equally eligible for appointment to any committees or positions of the Association, except as indicated above.

Section 4. Severance of Membership

1. Failure to pay dues as prescribed by the Association and by ACA shall be interpreted as withdrawal from membership. At that time the membership shall cease to exist. Association members disciplined or expelled from the membership of ACA for any reason will also be dismissed from IAAOC.

2. Failure to maintain membership in IAAOC will result in termination of any elected or appointed position at the state or national level.

 

ARTICLE IV

OFFICERS AND THEIR DUTIES

Section 1. Officers.

The elected officers of the Association shall be the President, President-Elect, Past President, Secretary, and Representative to the ACA Governing Council. The Treasurer shall be appointed by the Executive Committee. All officers must be members in good standing of the American Counseling Association and must be voting members of IAAOC.

Section 2. Duties of Officers

1. President. The President shall be the chief executive officer of the organization and shall serve as Chairperson of its Executive Committee. It shall be his/her duty to: 1) symbolize the purposes of the Association; 2) exert leadership in the achievement of these purposes; 3) preside at all business meetings of the Association and the Executive Committee; 4) appoint all chairpersons and members of standing and special committees unless a different procedure specifies the establishment of such committees; 5) serve as ex-officio member of committees; 6) fill by appointment vacancies on the Executive Committee which may occur (between annual elections); 7) notify IAAOC candidates of election results and install newly elected officers of the Association; 8) preside until the end of the term of office for which he/she is elected; 9) call nominations and arrange for the election of President-elect or Secretary in the event of a vacancy occurring between annual elections; 10) submit all reports and other information as required or requested by ACA; and 11) perform such other duties as directed by the Executive Committee. When serving on the Executive Committee, the president shall cast a vote only when necessary to break a tie.

2. President-Elect. The President-Elect shall: 1) serve as a voting member of the lAAOC Executive Committee; 2) serve as presiding officer at all meetings of the Association and at all meetings of the Executive Committee, when the President has asked him/her to do so, when the President and Past President are absent or when succession to the Presidency has occurred; 3) assist the President whenever he/she requests it; 4) become President upon absence, death, or incapacity of the President and Past President; 5) perform other duties as directed by the Executive Committee.

3. Past President. The Past President shall: 1) serve as a voting member of the IAAOC Executive Committee; 2) serve as Chairperson of the Nominations and Elections Committee; 3) serve as presiding officer at all meetings of the Association and at all meetings of the Executive Committee when the President has asked him/her to do so or when succession to the Presidency has occurred; 4) become President upon absence, death, or incapacity of the President; 5) perform other duties as directed by the Executive Committee.

4. Secretary. The Secretary shall: I) serve as a voting member of the IAAOC Executive Committee; 2) keep records of the organization and proceedings of meetings of IAAOC and the Executive Committee; 3) conduct official correspondence of IAAOC, including issuance of notices of meetings when requested by the President; 4) solicit written reports from standing and special committees for the Executive Committee and the IAAOC business meeting as called for; 5) forward records of Executive Committee meetings and the annual IAAOC business meeting to ACA and to Executive Council members in a timely manner; 6) perform other duties as directed by the Executive Committee.

5. Treasurer. The Treasurer shall: I) serve as a voting member of the IAAOC Executive Committee; 2) review and approve, if appropriate, requests for disbursements, which have been authorized by the IAAOC Executive Committee; 3) present reports of the financial status of IAAOC to the Executive Committee and the IAAOC membership at each meeting of these bodies and as requested by the President or Executive Committee; 4) work with the President, the Executive Committee, and the Executive Council to prepare and finalize a budget for the next fiscal year; 5) submit the approved IAAOC budget for the upcoming fiscal year to ACA; 6) perform other duties as directed by the Executive Committee.

6. Representative to the ACA Governing Council. The Representative to the ACA Governing Council shall: I) serve as a voting member of the IAAOC Executive Committee; 2) represent IAAOC on the Governing Council; 3) report to the IAAOC Executive Committee and members the actions of the ACA Governing Council; and 4) perform such other duties as directed by the Executive Committee.

Section 3. Terms of office

1. The term of office for the Past President, President, and President-Elect shall be a one-year term. The Secretary and Treasurer shall each serve a one-year term. The Representative to the ACA Governing Council shall serve a three-year term.

2. The order of succession to the presidency in case of vacancy between annual elections shall be Past President and President-Elect.

3. The President and the President-Elect may not immediately succeed themselves in office except as allowed by Article IV, Section 4, Subsection b.

4. Each officer shall serve from the time he/she is installed until his/her successor is installed.

Section 4. Vacancies

1. In the event of a vacancy in any office but that of the President or the President-Elect, the IAAOC Executive Council shall, by a majority vote, elect a successor to serve until the next annual election.

2. If a vacancy occurs in the office of President, the Past President shall complete the unexpired term as President and a successive term as Past President.

3. If a vacancy occurs in the office of President-Elect, the Past President shall perform the duties of the President-Elect until a successor is elected

 

ARTICLE V

EXECUTIVE COMMITTEE AND EXECUTIVE COUNCIL

Section 1. Members.

The Executive Committee shall consist of the President, President-Elect, Past President, Secretary, Treasurer, and Representative to the ACA Governing Council. The Committee shall be empowered to conduct the business of the Association between business meetings in accordance with these Bylaws. The Executive Council shall consist of the Executive Committee plus journal editor, newsletter editor, and CACREP representative.

Section 2. Functions of the Executive Committee.

The Executive Committee shall: 1) serve as a board to carry out the plans and purposes of the Association; 2) make all necessary decisions in behalf of the Association during the interim between business meetings; 3) serve as a standing committee on the bylaws, submitting to the Association proposed amendments if it deems them necessary; 4) formulate policies for the accomplishment of the purposes of the Association and recommend such policies to the Association for adoption; 5) promote and coordinate cooperation and affiliation with its state divisions, regional organizations, other divisions of ACA, and other organizations concerned with like interests; 6) promote regional and local conferences for the achievement of the purpose of the Association; 7) provide for the selection and motivation of leadership for such regional and local conferences; 8) make provisions for all meetings held at the national level; 9) conduct vote-by-mail polls of the membership as occasion may arise; 10) have the final responsibility for all business meetings of IAAOC at the national level; 11) consider all proposed amendments to these Bylaws.

Section 3. Functions of the Executive Council.

The Executive Council shall: I) meet with the Executive Committee at least annually; 2) provide input to the goals and directions of the organization; 3) provide input and feedback on issues before the Executive Committee when requested by the Executive Committee; and 4) perform other tasks as requested by the Executive Committee.

 

ARTICLE VI

MEETINGS

Section 1. Executive Committee.

The IAAOC Executive Committee shall meet at least once each year. Additional meetings of the Executive Committee shall be held as deemed necessary and in format deemed necessary by the Executive Committee or the President. At least two-thirds of the members of the IAAOC Executive Committee shall constitute a quorum throughout any meeting of the IAAOC Executive Committee at which official business is conducted.

Section 2. Membership.

An annual meeting of the IAAOC membership shall be held yearly at the ACA Convention for the purpose of hearing summary of reports from officers and committees and conducting such business of the Association as deemed necessary by the Executive Committee. An Officer of IAAOC shall preside at the meeting. All members voting and present shall constitute a quorum.

 

ARTICLE VII

COMMITTEES, TASK FORCES, AND REPRESENTATIVES

Section 1. Standing Committees.

The Standing Committees of the Association shall be the following: Executive, Nominations and Elections, Ethics, and Membership.

1. Executive Committee

1. The Executive Committee shall consist of President, President-Elect, Past President, Secretary, Treasurer, and the Representative to the ACA Governing Council.

2. The Executive Committee shall conduct the business of the Association between official business meetings.

2. Nominations and Elections Committee

1. The Nominations and Elections Committee shall conduct the nominations and elections of the Association and review and recommend procedures for conducting the annual election. The election dates shall be consistent with ACA procedures.

2. The Nominations and Elections Committee shall consist of four members, including the Chairperson.

3. The Immediate Past President of the Association shall serve as the chairperson. Other members of the committee shall be appointed by the President.

4. The term of office for the members of the Nominations and Elections Committee shall be one year. No member of the Nominations and Elections Committee shall be a candidate for any office.

3. Ethics Committee

1. The Ethics Committee shall address any ethics concerns of import to IAAOC.

2. The Ethics Committee shall refer and follow-up on issues referred to the ACA ethics committee.

3. The Ethics Committee shall prepare and maintain the IAAOC Standards of Conduct.

4. Membership Committee

1. The Chairperson and the members of the Membership Committee shall be appointed by the President and approved by the Executive Committee.

2. The Membership Committee shall recruit and maintain members for the Association.

5. Other Standing Committees.

There shall be such other Standing Committees as may from time to time be established by the IAAOC Executive Committee to deal with matters of a continuing and recurring nature related to the accomplishments of the general purpose of IAAOC.

Section 2. Ad Hoc Committees and Task Forces

1. The lAAOC Executive Committee or the President alone may establish special committees to deal with matters of an immediate or non-recurring nature related to the specific purposes of IAAOC.

2. The President shall appoint the chairperson and the members of special committees, subject to the approval of the Executive Council.

3. The term of service of these special committees shall expire when the duties of the committee are completed.

Section 3. Representatives to Other Bodies.

The standing representatives to other bodies shall be the following: Representative to the Council for Accreditation of Counseling and Related Educational Programs, Representative to ACA Governing Council, Representative to National Board for Certified Counselors Addictions Advisory Board, and Representative to National Health Care Advisory Board.

Section 4. Selection and Terms of Representatives.

1. The Representative to the ACA Governing Council shall be elected by the IAAOC membership.

2. All other standing representatives shall be appointed by the IAAOC Executive Council.

3. Standing representatives shall serve a three-year term. Other representatives shall serve a term designated by the Executive Committee at the time of appointment.

Section 5. Committee, Task Force, and Representative Meetings and Reports

1. Meetings of the committees and task forces shall be called by the chairperson.

2. The chairperson of each committee and task force shall submit a written report of the committee or task force activities and recommendations to the IAAOC Executive Committee as requested.

Section 6. Committee, Task Force, and Representative Composition

1. Tenure and number. The number of members and the tenure of committee members of standing committees will be established by the Executive Committee.

2. Diversity. Special attention will be given to geographic, ethnic, racial, and other types of diversity when making appointments to ensure that the committee, task force, representative, and leadership structure, when taken as a whole, is representative of the composition of IAAOC members.

 

ARTICLE VIII

NOMINATIONS AND ELECTIONS

Section 1. Procedures

1. The Nominations and Elections Committee shall canvas the voting members of lAAOC for nominations for elective offices of IAAOC.

2. Guided by the nominations, the Nominations and Elections Committee shall prepare a slate of candidates for each office to be filled. The slate of candidates will be presented to the Executive Committee for approval and if necessary, reduction to a maximum of two candidates for each position to be filled.

3. The Executive Council shall select nominations to appear on the slate on the basis of qualifications for office, number of nominating votes received from the lAAOC membership and consideration of geographical location, cultural diversity, and the consent of the nominee.

Section 2. Voting.

The candidate receiving the largest number of votes for each office shall be elected to that office. In the event of a tie, the Executive Committee as a single entity shall cast the deciding vote.

 

ARTICLE IX

STATE DIVISIONS

Section 1. General Guidelines

1. A group of at least 10 interested persons within a particular state may form a State Division of the Association.

2. The Executive Committee shall establish the policies and procedures for chartering State Divisions, consistent with IAAOC’s Bylaws and the Bylaws of ACA.

3. Officers of state IAAOC Division must be members of the national lAAOC.

Section 2. Formal Recognition.

A state division shall be recognized as an official organization within lAAOC after approval of the request for charter by the IAAOC Executive Committee.

 

ARTICLE X

BUSINESS AFFAIRS

Section 1. Severable or Transferable Interest.

 No member shall have any severable or transferable interest in the property of the Association.

Section 2. Control and Management.

All property of the Association shall be subject to the control and management of the Executive Committee. Any accumulation or disposal of real property, except upon dissolution of the Association, must be approved in advance by the Executive Committee.

Section 3. Disposal Upon Dissolution.

Upon dissolution of the Association, none of its property shall be distributed to any of the members and all of such property shall be transferred to such other organization or organizations as the Executive Committee shall determine to have purpose and activities most nearly consonant with those of this Association, provided that such organizations shall be exempt under Section 501 (c) (3) of the Internal Revenue Code or corresponding provision of the Internal Revenue laws.

Section 4. Appropriation of Association Funds

1. The Executive Committee shall adopt an annual budget.

2. No appropriations of Association funds shall be made except pursuant to the authority of the Executive Committee and within the limitations of the established budget.

Section 5. Association Year.

The fiscal year and the governance year of the Association shall be July 1 - June 30.

Section 6. Guidelines.

Meetings of the Association and its substructures shall be conducted in accordance with Roberts: Rules of Order. Latest edition.

 

ARTICLE XI

AMENDMENTS

Section 1. Qualified Amendment Proposal Entities.

Amendments may be proposed by the IAAOC Executive Committee or by the Bylaws Committee, or by a petition signed by twenty-five (25) voting members of IAAOC sent to the Secretary of IAAOC at least one hundred twenty (120) days in advance of an IAAOC membership meeting. Copies of all proposed amendments other than those initiated by the Bylaws Committee shall be submitted by the Secretary to the Bylaws Committee for study and recommendation.

Section 2. Appropriate Forum/or Approval of Amendments.

Amendments to these by-laws may be adopted at the annual Membership Meeting of the organization or by the vote upon individual ballots mailed to all voting members of lAAOC.

Section 3. Amendments with Previous Notice.

If amendments are presented in writing to all members of the Association at least two weeks before the annual membership meeting at which their adoption is proposed or by ballots mailed to the membership, such amendments may be adopted by a two-thirds vote of the members present at that meeting or voting by mail on the proposition.

Section 4. Amendments without Previous Notice.

If amendments are presented at the annual meeting without their having been submitted to the membership two weeks or more in advance of the annual meeting, three-fourths vote of the membership shall be required for adoption.

 

ARTICLE XII

NONDISCRIMINATION

Section 1. Nondiscrimination.

IAAOC shall not discriminate against any individual on the basis of ethnic group, color, creed, gender, age, or sexual orientation.

 

- Bylaws approved by lAAOC membership: April 3, 2004

- Bylaws determined to be “Substantially in Compliance” with ACA Bylaws by ACA Bylaws and Policies Committee, November 20, 2003

- This revision of the IAAOC bylaws supersedes all previous versions.

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